Here’s the nitty gritty
Fees: $45 for a 10’ x 10’ spot (standard booth space)
$70 for 10’ x 15’ spot or $90 for 20’ x 20’ (double spot)
All art is juried before being accepted into the event. If you would like to apply to Art on the Farm, visit our website for the online application (allow 2-3 weeks for jurying): If your art is selected for the event, you will be notified and asked to mail your payment to:
Art on the Farm
3427 Moberly Road
Kelowna, BC V1W 3H9
Make cheques payable to: Art on the Farm
There are no refunds for the event. If you have already paid and are unable to attend the event then you may enter the event for free the next year.
For the event, artists must provide for themselves:
• Table and/or all display materials
• Sun/rain cover (the event is rain or shine!)
• Sunscreen, hat, water and other food of personal preference. There are concessions but limited food.
• Transportation (check out the route on our website – allow TWO HOURS from Vancouver area).
• Money processing capabilities (there is no ATM on the farm or within 10km, be prepared to accept cash or cheque — there is NO wi-fi!!!).
• Helper (optional)– if you want to take breaks from your table.
We encourage artists to practice setting up their display before the day. Get feedback from friends! Ask them if they would be drawn to your table. The biggest reason why artists do not sell many items is the attractiveness and visual appeal of their display and their sales approachability.
Over the years we have found that a few things are key to drawing visitors to a table
• Colourful and large items, visible from a distance.
• Signs that explain what is available, so that people can read it from a distance. If you are busy with another customer you still want people to know what your products are even if you aren’t able to talk to them directly.
• The location of the sales person – don’t hover right next to the shopper, stand back but be friendly and approachable. Have tasters, hands on activities, and a range of prices.
• Place your table near the front of your tent so that the shopper does not have to walk into a tunnel of tenting to find you.
• Hang items higher so you can create a large visual presence.
• Demos are a great way to bring people to your product. It is non-threatening for customers to approach when you are working on your art. Some artists charge $5-$10 for someone to make a small project at their table. People love that and then they may buy something else having met you, and worked with you on a project.
Please do not bring dogs to the event. The food vendors cannot have dogs nearby, and we want to avoid any canine confrontations with visiting dogs.
Raffle Gift Basket item
Artists are asked to donate an item to the Art On the Farm Raffle Gift Basket at the event. The gift basket raffle has been very popular from year to year and is a way we can cover promotion and insurance costs for the event, keep vendor costs down, and keep admittance free to the public. Raffle item(s) will be collected at the event before 10:00am. Most artists appreciate the secondary advertising. Please confirm by August 1st what you can donate so we include your name in signage for the Raffle.
Set up and take down
• The event runs 10:00-4:00. Artists are not allowed to take down their booth until after 4:00pm. We always have customers that arrive at the very end of the day.
• Set up time on Friday, August 17 is between 12:00pm and 5:00pm. Please email us to confirm if you plan to set up the day ahead.
• Bring a cloth or tarp to cover your display for the night.
• There are sites inside, and sites outside. Please specify which you prefer on the registration form.
• On the day of the event, you will NOT be able to drive up to your display area to unload your vehicle. Unloading of vehicles is approximately 50 feet away from your display area. Please bring trolleys to assist with transporting your supplies from your vehicles.
• On the day of the event, parking for artists is limited. If you have a disability and need to have access to your vehicle we may have some spots nearby. Otherwise, all artists should expect to drop their art/sales equipment at the event and have someone park their car a distance of approximately 700 metres (10 minute walk) away.
• We require you to be set up by 9:00am (1 hour before opening) as many visitors often come early.
There is no cell phone reception at the farm. Some people can get cell reception by wandering the farm aimlessly BUT that is rare so don’t count on having reception at the farm.
There is no smoking at the farm due to the danger of fire.
We will have food vendors on site: hot dog stand, coffee/tea, muffins, pies…. if any of you know any food vendors that want to sell at the event please have them contact us at: firstname.lastname@example.org
There are live performances throughout the day in the outside covered gazebo.
Demos are strongly encouraged. Demos engage the visitors and give a point of discussion. In the past, we’ve had glass beading demos, tie dye workshops, lavender extraction, spinning, and blacksmith demos. All have been popular.
Story time, face painting and more!